Background checks
Check identity and documents before making an employment decision. We review the needs of the role and carry out the checks you have requested.
Book a walkthroughThe checks behind the decision
As an add-on to a Right to Work check, we offer background checks in accordance with the CER Directive and within the scope of what Swedish law permits. The checks are ordered and conducted directly via the Compliance Platform.
How we can help
- Who is it for?
- Employers who need to check documents for a specific role.
- What is included?
- Identity and document checks at an in-person meeting. Register extracts, work permits and driving licence details are checked where included in the assignment.
- How does it work?
- We review the needs and requirements before a check is ordered and carried out.
- What do you receive?
- Feedback on the documents checked and any discrepancies.
How Sistec conducts the review
Physical meeting
A personal meeting with the individual where the review is conducted.
Criminal record
Review of the person's criminal record extract brought to the appointment.
ID authenticity analysis
Authenticity analysis of the individual's ID document.
Identity & citizenship
Confirmed identity and citizenship.
Work permit
Authenticity analysis of work and residence permits and verification with the Swedish Migration Agency.
Driving license
Authenticity analysis of driving license and verification with the Swedish Transport Agency.
Criminal record reminders
Automatic reminders for new criminal record checks for existing personnel (CER).
Right to work reminders
Reminders for new right to work checks for existing personnel from third countries.
All processing is carried out in accordance with GDPR, and we never store sensitive data from the register extract itself - only the note that it has been presented.
Read more about our individual checksCriminal record extract - when and how we review it
When Swedish law or industry regulations require a criminal record check, Sistec can, as part of our individual checks, review a candidate's or employee's criminal record extract brought to the appointment.
The person orders their own extract from the Police Authority and presents it at the check appointment. We never handle or store the extract itself, but only make a note that it has been presented and reviewed in accordance with applicable law - the same principle proposed in government inquiries on background checks.
Permitted by IMY to process data about criminal offences
Sistec AB holds a permit from the Swedish Authority for Privacy Protection (IMY) to process personal data about criminal offences in our background checks, reference number IMY-2026-3140.
The permit comes with conditions. We only check people in positions where such data could significantly affect the client’s reputation, security or finances, and only record verified data of decisive importance – after a balancing of interests in each individual case.
How is document authenticity examined?
Security paper, printed patterns and UV features form part of document analysis. Read the detail in our knowledge hub.
Background checks in municipal operations
Since 1 March 2026, municipalities have expanded powers to request criminal record extracts when hiring, including for leading positions and work in the homes of elderly people or people with disabilities. A record check must always be preceded by a correctly established identity, since the register has no value if the identity is not established.
Read our guide on record checks for municipal employmentWhen is a criminal record extract required?
Employers and organisations may or must request that an individual present an extract when the person will work in areas where the legislator has explicitly provided for it, for example:
- School or preschool
- LSS services (children with disabilities)
- Youth activities and other activities for children (e.g. coaches, youth leaders)
- Residential care homes (HVB)
- Insurance distribution
- Personnel in essential services (proposed through LOM)
In these cases, the check is an integral part of ensuring safety and protection.
Critical entities - the Resilience Act (LOM)
CER is an EU directive. Its implementation in Sweden through LOM is a legislative proposal, not law already in force. The proposal includes background checks for certain people in critical entities. See the shared legal status and primary source below.
According to the Swedish inquiry, the checks shall include:
- Identity verification
- Examination of a criminal record extract provided by the individual
- Regular follow-up for existing staff – at least every two years
This means that both municipalities and other critical entities need workflows that handle recurring checks and secure documentation.
Read more about the CER checklist
Before your first check
- What do you need to prepare?
- Describe the role and the checks you need. Together, we review the scope and which original documents the individual should bring to the meeting.
- Which sources are checked?
- Depending on the assignment, we check identity documents and register extracts brought by the individual. Where included, work permits are checked with the Swedish Migration Agency and driving licence details with the Swedish Transport Agency.
- When will you get the result?
- Ask us for a timeline for your assignment. Appointment availability, original documents and any additional information needed affect when a check can be completed.
- What will you receive?
- You receive information from the agreed checks. Before starting, we agree how results and any requests for additional information will be communicated. You remain responsible for employment and access decisions.
Scope and limitations
The check provides evidence within the agreed scope. It does not guarantee that every risk is detected.
Information handling
Check records may contain personal data. Define authorized recipients, purposes and retention for the assignment. Contracts and privacy information describe the allocation of responsibilities.
Privacy PolicyFrequently asked questions
Price and timing depend on scope, number of people and documents to review. Request a written scope and quote before ordering. Additional documents may affect completion time.
Sistec documents the examination. The employer or client decides on employment and access.