Service Procurement
Specification of requirements for a secured process in identity and work rights verification.
Procurement and Specification of Requirements
The text below may be used in the procurement of services from external suppliers to ensure that individuals with false ID documents or without work rights are not active in the premises and workplaces of the contracting party. The specification of requirements also aims to ensure that hired companies comply with laws and regulations regarding individuals' work rights.
Specification of Requirements for Secured Process
The provider of this service must be able to demonstrate a verified and standardized process for identity and work rights verification for all employees performing work under this agreement. The process must be designed to ensure that all employees provided by the supplier have the right to work according to Swedish legislation.
The process must include the following
Visual Inspection
The supplier must conduct a visual inspection of the presented identity documents to ensure they are genuine and match the individual's appearance.
Technical Verification
The supplier must use technical equipment to verify the authenticity of the documents. The verification must include comparison with known databases for security features.
Validity Check
The supplier must check that the documents are valid, not expired, or will not expire within the next four months.
Work Rights Verification
The supplier must verify that the presented documents confirm the individual's right to work in Sweden according to applicable legislation and check this with relevant authorities.
Documentation and Third-Party Providers
The supplier has the right to use third-party providers to conduct checks as described above. These third-party providers must be authorized and verified by [Contracting Party Name] and deliver checks comparable to those described above within the framework of "Sistec Verified Workforce" or equivalent.
The supplier must be able to provide detailed documentation of the conducted verification process for each employee covered by this agreement. The documentation must be available upon request from [Contracting Party Name] and include information about which documents have been checked, the results of each verification step, and any observations or deviations identified.
This verified process for identity and work rights verification must be an integrated and mandatory part of the supplier's service delivery under this agreement. The supplier must regularly report and maintain this process according to the requirements specified by [Contracting Party Name] throughout the contract period.
Read more about Verified Workforce here.